Professional Congress Organizer

Professional Congress Organizer (PCO)

Your event ... turnkey!

We are Professional Congress Organizers specialized in the organization of medical-scientific congresses and in the design and implementation of events.

We develop customized solutions that meet the needs of our customers.

We believe that the key to success is in building and growing lasting relationships with all those involved in organizing a congress. This is why we aim to maintain ongoing and long-term partnerships with our customers and suppliers.

Our role as PCO is to manage every customer-client request and to satisfy it, respecting budget needs through continuous supervision and sharing with the suppliers involved in the realization of the event.

Event planning and management

Our team is able to manage any organizational aspect of the congress, leaving the customer the pleasure of enjoying the benefits that come from a tailor-made project to enrich, involve and inform the participants.

We do

  • Multi-sponsor congresses
  • Monosponsor congresses
  • Training courses and professional updating
  • Congress delegations
  • Public and private conventions
  • Special events

We take care of every single aspect of the event

  • Planning
  • Location search
  • Selection of suppliers
  • Graphic coordination
    through a dedicated internal department
  • IT technical support
    through a dedicated internal department
  • Intermediation with Sponsors and Exhibitors
  • Collection of Posters and Abstracts
  • Management and coordination of the congress staff

Budget Management

We believe that accurate and transparent budget management is the foundation of every successful event.

From the development of the project to the final report and post-event management, our team of professionals will support the customer in every organizational phase:

  • Formulation of the estimated budget
  • Tax and currency management
  • Final budget report
Budget Management
Marketing and Comunication

Marketing and Comunication

Building an appropriate marketing and communication plan is essential for the success of any event.

Our experience and expertise in the Marketing and Communication sector allows us to create ad hoc marketing and social media campaigns through:

  • Development of the marketing plan
  • Creation, printing and distribution of promotional material
  • Social media management
  • Management of media channels during the event

Development of a sponsorship plan

Every event, congress and conference represents for those who participate and for those who promote them a great business and networking opportunity.

As PCO we pay particular attention not only to the economic and financial aspects related to budget management but also to the construction and consolidation of professional relationships in order to establish a continuous and stable dialogue between all the parties involved.

  • Development of a sponsorship plan
  • Sponsorship kit creation
  • Management and sales
    of the exhibition and promotional spaces
  • Management of set up, logistics and shipments
    for exhibitors and sponsors
  • Support services dedicated to exhibitors
    pre-event, on-site and post-event
Development of a sponsorship plan
Management of speakers and participants

Management of speakers and participants

For years we have been dealing with the management of moderators, speakers, participants and delegates, and thanks to our internal travel agency we provide multiple services, guaranteeing personalized management through:

  • Contact and dedicated correspondence
  • Registration management
  • Travel and hotel accommodation management
  • Pre- and post-event communications
  • Secretariat of the on-site event

Post congress management

At MCR Conference we understand the importance of good post-congress management.
We know that after the conclusion of an event a new phase of our work begins.
Proper management and analysis is essential to evaluate the work done and improve the next edition.
Our post-event analysis and management includes:

  • Creation and management of online surveys
  • Creation of a final event report
  • Development of short and long term post-event strategies
Post congress management
ECM quality network
Consorzio Fogar
Firenze Convention Bureau
Italo Treno
Luxury Travel Guide Awards 2018